Administration Committee

Chair person: Ken Landine

 MEETS THIRD WEDNESDAY OF EACH MONTH
• RESPONSIBLE FOR PROPERTY& TECHNOLOGHY- FINANCE & FUND RAISING – STAFF & NOMINATIONS
• CONSISTS OF NINE PEOPLE PLUS TREASURER AND PASTOR
NOTE: TREASURER HAS NO VOTE UNLESS THERE IS A TIE IN THE VOTING
THERE ARE THREE SUB COMMITTEES - PROPERTY – NOMINATIONS – FINANCE -WITH 3 PEOPLE  ASSIGNED TO EACH COMMITTEE... 
• AGENDA IS BROKEN DOWN INTO THREE SECTIONS
    A. TREASURERS REPORT
    B. OLD BUSINESS  a.PROPERTY – b. FINANCE –c.STAFF & NOMINATIONS – d. MISCELLANEOUS
    C. NEW BUSINESS – a.PROPERTY – b. FINANCE – c. STAFF & NOMINATIONS – d. MISCELLANEOUS
• TREASURERS REPORT – TREASURER GIVES COMMITTEE A REPORT EACH MONTH ALONG WITH PROFIT & LOSS REPORT.  QUARTERLY WE RECEIVE TRIAL BALANCE  SHEET ALONG WITH A COPY OF THE BUDGET VERSUS ACTUAL SO WE KNOW WHERE WE STAND WITH OUR BUDGET
• OLD BUSINESS WE KEEP TRACK OF ALL PROJECTS TILL THEY ARE COMPLETED.
• NEW BUSINESS – ITEMS OF CONCERNS ARE BROUGHT UP IN EACH OF THE CATAGORIES.  IF WE CAN NOT RESOLVE THEM AT THE MEETING  THEY ARE ADDED TO OLD BUSINESS ON THE FOLLOWING MONTHS AGENDA
• HIGHLIGHTS OF OUR MEETING ARE REPORTED IN THE MONTHLY TIE.

Duties:

1. They shall be the sole custodian of all structural and material properties of the Church, both real and personal, and the invested funds of the Church.

2. To have general oversight of the Church property, its upkeep and maintenance and have general supervision and employment of custodial services.

3. To have authority over all arrangements for special decorations, additions, or changes by committees or other, which may affect the physical well being of the Church.  The responsibility of notifying the Administration Committee of contemplated plans shall rest upon the individuals or committees.

4.  To arrange for loan and use of Church property for outside activities, and/or organizations, and to set the fee therefore on a cost basis only and without gain to the Church. This is to include weddings, family receptions, club meetings, etc..

5. To be responsible for feasibility studies of all contemplatedmaterial gifts intended for installation or residence, on or within, the Church property and to make decisions thereon.  If finacial expenditures are required, these studies shall be reported t the Church for necessary action.

6. The Administration Committee shall have power to buy, sell, lease, mortgage, or transfer any of the Church property in carrying out the vote of the Church on any special project.  Obsolete and surplus materials may be disposed of provided they sha;; have advertised their intentions in the Church :TIE" or other Church publication and having first offered the property in question for bid in the membership. Should question arise as to the validity of this action, a specific vote of the Church authorizing such action shall be requested.

7. To prepare a budget annually for the operating expense of the Church.

8. To have complete oversight of the raising of funds for any purpose of the Church.

9. To direct the expenditure of any and all Church monies, authorized by Church vote, other than those specifically appropriated at the Annual Meeting.

10. To completely supervise the funds of the church, including the authority to invest and reinvest the same without specific vote of the Church, but within duly qualified advice of a licensed broker.

11. To consider and make recommendations for action by the Church on such expenditures as may be required for the protection, maintenance, and improvement of all Church properties, not specifically provided for in the current yearly budget.

12. To administer the budget item "RESERVE FOR MAJOR MAINTENANCE". The "Reserve for Major Maintenance" is understood to be a budget account for maintenance expenses that normally occur on a cyclical basis.

A. To withdraw only such sums as may be properly understood to be for purposes of major maintenance to the Church properties not otherwise provided for, but not including capital improvements and additions.

B. To recommend certain sums each year to increase and maintain the major maintenance fund at the purpose of accumilating funds in anticipation of level in keeping with the economy and future needs of the Church.

13. To bring before the Annual Meeting a slate of nominations for all Church offices, committees, and delegates for the ensuing year.

14. To also bring before the Church nominations to fill vacancies caused by death or resignation during their term of office.

15. To nominate a Pastoral Committee when required.

16. If deemed necessary appoiny people to assist the Collector to take charge of all offerings and special collections and furnish a statement to the Collector and Treasurer.

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